Individual reflective experience with Structure

Short summary on how to create it

Step by step guide

Note: This automation feature is available on the Professional and Organization membership plans (see our Membership plans here).

Individual reflective experience

In addition to having discussion you might want your participants to have an individual reflective experience that they can go through at their own pace. Sutra allows you to create a worksheet, a self-paced course or any other individual reflective experience for your participants where the next prompt or post is timed for delivery or is automatically published after the participant responds to the previous prompt. You can use automation features for that.

Short summary on how to create it:

1) Create a Structure - a sequence of posts in the program circle (the top level circle).

Note: if you create a structure in a sub circle it will only be visible in this sub circle and its parent circle but won't be visible in other sub circles. The structure created in the program circle is visible and available in all the sub circles within this program.

2) Create a Content circle in the program circle.

Note: Please, do not put any content in it - the participants will not see it since they will be redirected to their individual sub circles as soon as they join it. This content circle will be just a folder for these individual private sib circles automatically created for your members.

3) In the content circle go to Manage-Main settings and add 2 steps:

  • Add a person to a circle → Automatically create a sub circle

  • Add structure

4) Invite members to the content circle (private sub circles will automatically be created for them).

Step by step guide:

  1. Create a Structure - a sequence of posts/prompts. Please, make sure you create it in the program space (top level circle) for the Structure to be visible in all the sub circles of your space. Choose your program space by clicking on the name of your program.

  2. Create a new Content circle in your program circle. This will be the circle where individual sub circles for all the participants will automatically be created.

    Note: Please, do not put any content in it - the participants will not see it since they will be redirected to their individual sub circles as soon as they join it. This content circle will be just a folder for these individual private sib circles automatically created for your members.

    Please make sure you add people to this circle only after you create your automation sequence.

  3. Click on the Content circle you have just created, click on Manage on the top menu and select Main settings. Scroll down to the automation features to add new steps here.

  4. Press the blue Add step button and then choose Add person to a circle as your next action. This will automatically add a participant to a private sub circle.

  5. For the next step select Automatically create a sub circle and assign person. This will allow the system to automatically create an individual discussion sub circle for each participant.

  6. You can create a naming pattern for your circle or leave it standard on the next step. Press the green Create new circle button when you are ready.

  7. Then add another step by clicking the blue Add step button and select Add structure.

  8. Select the existing Structure or create a new one (See the article Structure).

  9. Choose if you want it to be posted from yourself or sutrabot.

  10. Great job!

    If you want you can add several structure to this automation sequence

  11. Adding people to the Journey: This is a very important step. Click on the Content circle you created for the individual reflective experience and click on Invite. Invite people using their usernames (registered on Sutra) or email addresses. Read more about inviting and managing participants.

    The individual private sub circles will be automatically created for all the added members. Refresh the page. Sub circles for active members who are registered on Sutra will be created almost immediately. If you invite the new members using their email addresses sub circles will be created as soon as they join the program space.

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