What is a structure
Note: Structures are available on the Professional and Organization membership plans (see our Membership plans here).
A structure is a sequence of prompts/posts that can be set to automatically post into a discussion circle. Using structures you can schedule a sequence of prompts to publish to a circle on a particular schedule of your choice.
Note: It’s important to create Structures from your top level space (in this case they will be available in all the sub circles inside the program).
How to create a structure
1. Choose your program space (click on the name of your program), click on Manage on the top menu and select Structures tab.
2. Click on the blue Create Structure button.
3. Write a title for a new structure and start adding your sequence of posts. For each post you can add the content which might include text, files, links, videos and images. You can also choose to add an optional title for each post.
4. You can choose to Show structure progress indicator in circle. This option allows you and the participants to see their progress as they respond to the posts of the sequence (this works great for individual interactive worksheets or reflective experiences).
Note: We recommend to use the progress indicator when the structure is meant to be completed individually. If you use this Structure in a group discussion circle we recommend not to use a progress bar. In this case it’s a conversation, not a worksheet that the participants fill in.
5. When you create the first post of your sequence, press the green Add post button and add as many posts to your sequence as you need.
6. After you click Add post you’ll see an input box to set publishing options for the next post of your sequence.
The Fixed publishing option enables you to set the time for each post to be published after the previous post.
Note: If you want to add this sequence to a general discussion you might prefer to publish posts on a regular schedule (every 24 hours, after 3 days, etc.)
The Dynamic publishing option enables you to publish posts based on participation. Here you can also choose to publish/not to publish the post, archive or even delete the circle if not enough people respond.
Note: We usually recommend to opt for “not to publish” option if you want people to get the next post after they respond.
You can choose different publishing options for every post or save your publishing preferences for the whole sequence of posts by clicking on Set as default button in the upper right corner.
Optional: You can also set up email reminders to go out automatically if someone hasn’t responded to a post in # of days, encouraging them to come back to the process and continue.
7. Complete your structure and add as many posts as you’d like. Remember that if your publishing option is based on participation you should end each post with a question or with a directive to write something below so they can move on to the next prompt. Make sure that you don’t leave any posts empty to be able to proceed. When you’re done with your structure press the Save structure button. Great job! Your Structure is ready.
8. Now you are ready to use your structure. There are two ways you do it:
8.1. Structure in a discussion circle
Add it to a discussion circle manually (for groups and individuals) where each post can be timed for delivery. In this case all the participants of this circle will see the prompts scheduled for publication.
Structure in a group discussion circle can be used to schedule weekly questions, quotes or prompts for group reflection. You create a script of posts ahead of time, automate it and don’t worry about being in the discussion to post it.
It is especially useful if you have several groups running in parallel or across time. With the help of a structure the posts will come automatically and you can just supervise the conversation flow.
Note: you can add only one structure to a discussion circle. You can add several structures only as automation steps in the individual reflective experience.
How to add Structure to a discussion:
Create a discussion circle
Create a structure (make sure you do it in your program space, not any sub circles)
Add this structure to the necessary discussion circle by clicking on the three dots and selecting the destination circle:
Select the discussion circle you would like to add this structure to:
Schedule a structure for publication.
Then you can choose to send this sequence as yourself or as sutrabot and select the date for the first post to get published. When you are ready press Add structure. Done!
You can create an individual reflective experience for the participants where the next prompt or post is timed for delivery or is automatically published after the participant responds to the previous prompt. In this case you create a content circle and use automation features adding this structure to it.
Examples: an interactive journaling practice, worksheet, self-paced course, etc.